Preserve the source line
An expense export should retain date, description, category, amount, and the reason a row was included or held for review.
Leave with a clean receipt.
Reconcile the folio before reimbursement: preserve source lines, separate personal spend, and treat duplicate and tax patterns as review signals.
FOLIO AUDIT
NO ROWS PARSEDPOSTED FOLIO TOTAL$—
ACCEPTED BUSINESS$—
PERSONAL$—
DUPLICATE REVIEW$—
CARD DELTA$—
Run the bundled folio to print the audit tape.
Every dollar needs a lane.
Posted is what the folio says. Personal is what you classified. Duplicate is a review candidate. Accepted is the business evidence remaining after review.
Make tax an assumption
Nightly tax varies by jurisdiction and fee base. The tool checks only the rate you provide against room and tax lines sharing a date.
Do not auto-dispute
Identical-looking lines can be legitimate daily charges. Matching fields identify a review candidate, not a hotel error.