Your Numbers
Live Results
You vs. the Lean $1.7M Model
The benchmark: 600 appointments, 42% close rate, roughly $6,750 average job, landing at $1.7M in revenue.
Where the Money Goes
Waterfall from annual revenue down through cost of goods, overhead, estimator and VA cost to net profit.
Scenario Compare
Save your current inputs, then adjust the sliders and compare side by side against the lean benchmark.
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Close Rates and Estimator Capacity, Explained
What close rate do painting estimators typically hit?
Residential repaint estimators commonly close 30–45% of appointments. A 42% close rate on 600 appointments yields about 252 jobs, which at a $6,750 average job is roughly $1.7M in booked revenue.
How many appointments can one estimator handle?
600 appointments a year is about 2.4 per working day (250 working days). With tight routing and a VA handling scheduling, one strong estimator can sustain that pace, which is why this model needs no sales team.
What gross margin should a painting company target?
Well-run residential painters target 45–55% gross margin after labor and materials. Below 40%, overhead usually eats the remaining profit; the lean model works because overhead stays tiny.
How does the VA keep overhead low?
An overseas virtual assistant at $1,000–$2,500 per month can handle scheduling, crew dispatch, customer follow-up and invoicing, replacing an office manager role that would otherwise cost $50k+ per year.