Write a campaign brief, translate it into review criteria, collect references, explain each borrowing intention, group the direction, ask a named person to review, and preserve the decision with its source material. The seven steps below are an original practical workflow, not a study of a universal approval process.
Write the smallest useful brief
State the audience, campaign purpose, required deliverables and constraints. Name the decision this board should help someone make. A launch page, a short film and a retail display may need different references even when they share the same brand.
Turn adjectives into criteria
“Confident” can mean quiet type, direct copy or a centered composition. Write the visible choice you want to discuss. A criterion should be specific enough that someone can ask for a revision without guessing what the word meant.
Collect with the source attached
Use brand assets, prior work and selected inspiration. Keep attribution or the source URL in your notes. Inspiration does not grant reuse rights, and an AI-generated reference does not establish brand fit.
Explain what to borrow
For every image, name the intended lesson: rhythm, type contrast, light, framing or color relationship. Also name what should not transfer. One reference can support several criteria without becoming a literal production specification.
Group a coherent direction
Separate competing routes instead of mixing all your favorite images into one pile. Use the reference desk to connect a specific image to a criterion, then search your own notes when the discussion gets large.
Ask for a human decision
Record the reviewer, the criterion and a concrete rationale. “Approved” in the desk is a person’s declared decision. It is not an authenticated signature, a permissions system or an automatic brand check.
Preserve the exact handoff
Save the brief, full notes, original images, criteria and decisions together. After a meaningful source change, review again. A prior approval can remain historical context while its current validity needs discussion.