Compare a consistent slice
Export the same country, device, search channel and collection date wherever possible. Do not mix paid and organic rows into one shortlist without labeling them. Vendor datasets and update timing differ; disagreement is expected.
Verify the search result
Inspect the actual result page for the candidate. Does it answer a commercial, informational or navigational question? A competitor’s branded query may have little relevance to your product. Check your own Search Console impressions before deciding that your site has no visibility.
Choose the next action
Keep a query only if your business can provide an original useful answer. Link it to an existing page, a needed update or a genuinely new task. Record the source and collection date in the downloaded brief before handing it to a writer.
Understand the math
Each domain–keyword pair keeps its best supplied position. A domain qualifies at or above the chosen visibility threshold (position ≤ maximum). A gap has at least the chosen number of qualifying competitors and no qualifying own-domain row. “Outside cutoff” differs from “absent in sample.” Keywords are trimmed and compared case-insensitively; domains are lowercased with a leading www. removed. Duplicate rows are consolidated. No hidden weights or threat scores are applied.